How to find all documents on mac

Or I move them to an external hard drive for access later. Open a Finder window and hit Command-F on your keyboard to bring up the window-based Spotlight function.

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Now, click on the drop-down menu, where it says Kind and choose Other. A big pane will slide down, giving you a metric ton of options. Click on the checkbox to the right if you want to be able to select it from the original Kind drop down menu in the future.

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Type a number into the field to the right of that, changing the unit drop down menu to GB. I wanted to find any files greater than 2 GB to see if I needed to dump any of them.

Change how your files are displayed

But did you know that there are lots of different ways to open files? You can use your mouse, your trackpad , or even your keyboard. You can open files in windows, from menus, and from dialogs.

Here are a dozen ways you can open files on a Mac. The basic way to open a file on the Mac — and on Windows as well — is to double-click a file. If you receive a file as an attachment to an email, you can open it by double-clicking it, as you would a file in the Finder. You can open a file by dragging it onto an app icon, either in a Finder window , or in the Dock. You can also open a file from the keyboard.

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Select a file in a Finder window or on the Desktop, and press Command-down-arrow. As with double-clicking, the file opens with the app its file type is associated with. Just press Command-O in your app, navigate to the file, select it, and click Open or press Return. Note that this menu only stores a limited number of files.


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Select a file to open it with that app. As above, this menu only contains a limited number of files. Select a file from the Documents section, and it opens in its assigned app. You can control how many items appear in these lists from the General pane of System Preferences. You can use Spotlight to search for files — by their name, or even by keywords in their content — and open them from the results. Just use the arrow keys to select a file and press Return, or double-click it.

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If you have added files to the right-hand section of the Dock or the bottom, if you position the Dock on either side of your screen , a single click will open that file. And if you have folders in that part of the Dock, click and hold a folder icon to see a list of the files it contains. Select one to open it. If you then want to open the file, you can click the Open With… button at the top of the preview window. This will show the name of the app that is assigned to open that file type, and it will say, for example, Open With Numbers. The former lets you open the file with the app associated with its file type, and the latter displays a sub-menu containing all the apps that can open that file.

This is the best way to open a file with an app other than the one that opens its file type by default. If you use the command line, you probably already know that you can open files in the Terminal app. Just type the open command, followed by a space then the full path to the file, then press Return.