Expense tracker application for mac

Check out 9to5Mac on YouTube for more Apple news:. Michael is an editor for 9to5Mac, 9to5Google, and Electrek. October 19, Michael Potuck's favorite gear. Awesome AirPods and EarPods covers that create a snug fit! Solid fast charger for iPhone and iPad. What are those average expenses? Are they reasonable or do you think individuals are taking advantage? Look beyond the averages since a tool that suits a sales team on the road may not be ideal for the remote employees who visit the home office every quarter. This may sound like overkill but it will come into play if you need a multi-tiered approval feature.

Use this information to create loose policies and rules based on location, company averages, and what you deem appropriate.

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Next, take a look at the back-end technology your company is using, especially its accounting software. Add this to your must-have business intelligence BI data. It's important to minimize employee learning curves so they will be up to speed on the new product with minimal brain drain and collateral costs. A solution that's confusing, difficult to use, or worse, buggy in its integration with your back-end systems will make employees avoid using it, which is exactly what can kill an effective expense tracking solution.

If your mobile workforce uses iPhones or Android-based smartphones, you're in luck since most SaaS products do have apps for these platforms. Some products support use of Windows phones, but don't get too comfortable with that platform since Microsoft will be discontinuing support for this format in December. On the finance side, does your bookkeeper and CPA use QuickBooks Online Plus , or is your business based on more advanced accounting software like enterprise-grade general ledger accounting software?

Choose a product that you're sure will integrate with the existing software powering your accounting chain; your money-managers will thank you for it. Building a great SaaS expense tracking and reporting product isn't easy. It must serve at least two masters: the finance department and the employee. Doing this well means providing not just accurate expense tracking, but also the capability to adhere to company policy and provide the tools for timely employee reimbursement.

Expense Tracking System Features

When it's done correctly, the result of deploying one of these products is increased productivity and collaboration, fewer adversarial relationships, and measurable, significant cost savings. One product requirement for the finance department is that it support company compliance with the Sarbanes-Oxley Act SOX. This law addresses employee expense abuses and imposes draconian penalties on companies that lack effective internal expense controls.

Because of this, the product you choose needs to have comprehensive and customizable policies, rules, and approval designation abilities, and if it has tools to self-audit for SOX, so much the better. Another top-of-mind capability is data storage for at least seven years as required by the Internal Revenue Service IRS. Data must be available to create a full audit trail should the request be made.


Accounting software integration is another must-have so report data can be automatically folded in to the company's Chart of Accounts; some of these applications also rely on the accounting software to make and track the actual employee reimbursement. While integrating with typical small business accounting tools is fairly straightforward, should your business be using more sophisticated general ledger or enterprise resource planning ERP software, like NetSuite OneWorld or SAP Business One Professional , the integration process may be more difficult but is no less essential so it's important to plan well at the outset.

It's important to both finance and employees submitting expenses that the product's interface be accessible in the user's local language. It should also be able to slice and dice expenses in currencies the company and employees use. On the mobile side, users need simplicity in their smartphone app, but simplicity that delivers the maximum level of performance in as few keystrokes as possible.

Users should be able to capture images, glean as much specific data from those images as possible, manually input expenses, and create and subsequently submit their expense report for approval.


Best Expense Tracker Apps for iPhone to Keep A Tab on Your Expenses in 12222

Taking this a step further, the end-to-end process flows more smoothly when products pull in expenses from users' credit cards and facilitate reimbursement into designated bank accounts. Users have different criteria for success. While back-end accounting can run the gamut as far as complexity, anything from the ease of a SaaS-based small business solution like FreshBooks all the way to a multi-month deployment process for the typical ERP implementation, no one wants complexity when it comes to an expense report system.

They want simplicity, simply because nobody wants to spend any more time than they absolutely must doing expense reports. Most of the data entry relies on mobile apps, though each application lets you construct the report using a website and usually email forwarding and credit card integration, too. Employees should be able to capture images, glean as much specific data from those images as possible, manually input expenses, and submit their expense reports for approval.

Taking this a step further, the end-to-end process flows more smoothly when products pull in expenses from users' credit cards and facilitate reimbursement into designated bank accounts while filtering key data identified by your accounting professionals to their back-end systems.

The Best Expense Tracking Software for 12222

We tested nine SaaS expense tracking software solutions in this review roundup. The trials gave us a good view into each product's setup complexity and the issues a regular customer would encounter not just during setup but also during day-to-day use. We looked at key product features, the software's web and mobile interfaces, setup, and ease of use to get an overall impression before zeroing in on end-user points such as camera image capture quality, speed of image analysis, and efficiency of expense report submission and approval.

Optical Character Recognition OCR is the electronic conversion of typed, handwritten, or printed text images into machine-encoded text, and it can be a critical component of a successful expense report management software system. Abacus uses geo-location technology suggesting restaurants, etc.

That said, the products that glean the most data from receipt images are Certify Now and Rydoo, a key reason why both earned our Editors' Choice award. Overall, the mobile interfaces in Certify Now and Rydoo are the easiest to use to create expense reports, although Abacus comes is a close second. Abacus also sports a cool, text-like internal communication tool that none of the other participants had, and it provides the most expeditious route for reimbursement.

That said, we appreciated the simplicity of ExpenseBot's mobile app and the feature depth of Receipt Bank, too. From a finance point of view, Receipt Bank and Rydoo have the widest choice of back-end accounting software integrations, and they have the best international environment features as well.

Elegant, intuitive time & expense keeping for iPhone, iPad & iPod Touch

Abacus is only available for companies doing business in the US, and all of the participants maintain data storage for the required seven-year period, if not longer. From the end-user perspective, Certify Now and Rydoo tie for Editors' Choice due to their ease of use, and their simple yet sophisticated interfaces available for a wide range of mobile platforms. On the finance side, their policy and rule-setting capabilities are the most comprehensive.

Most applications charge based on the number of active users per month, but there are variations, such as ReceiptBank charges based on the number of transactions practiced. Rydoo beats out Certify here because of Certify's setup fee. While Concur ExpenseIt and Concur Expense offer cool, seasoned, and full-featured expense management services, they lose ground because it was so difficult to ascertain value without pricing transparency.

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Any of these products would be good choices depending on your business needs, though the combination of usability, expense functionality, and price gave Certify Now and Expensify the tie for Editors' Choice for midsize and large enterprises, while Rydoo gets the nod for the little guys. This round we also included new reviews for Receipt Bank, ExpensePoint, ExpenseBot, and Zoho Expense, all of which are solid options worthy of your consideration.

Support for more than 80 apps - including everything from inventory management systems to customer relationship management solutions - allows you to enhance the functionality of the app even further. The standout feature of QuickBooks has to be its advanced bill management tool s. It lets you set up recurring bills and keep a record of bills you've paid by check. QuickBooks can be integrated with third-party payment solutions such as PayPal, Bill.

Whether it's for meeting with a prospective client, providing an on-site demonstration of products or anything else, business often requires employees to get out of the office and travel both within the country and internationally on a frequent basis. So it's very important to properly keep track of all the expenses incurred during these travels.

And SAP Concur is perfect for the job. A companion app for Concur solutions, SAP Concur is the best travel expense management app out there. It lets you book business flights and approve travel invoices, anytime and anywhere. It's also possible to integrate your itinerary with the TripIt app for better management of travels. From travel to accommodation, employees incur expenses on a lot of different things. Getting these expenses reimbursed is a tedious process, often involving sending multiple invoices and waiting for them to be approved.

This is where Abacus comes into the picture, speeding up the whole process.

Managing accounts and transactions made easy.

Abacus provides an easy way to reimburse your team, reconcile corporate credit cards and implement expense policy. The app drafts expenses from reliable data sources such as receipts, card transactions, past behavior, CRM fields and geolocation, ensuring that the records are complete and accurate. What truly gives Abacus the edge is its ability to automate expense policy and approval hierarchy. Policy rules are applied to expenses before they are submitted, preventing any violations. Custom routing rules then send the expense to the best-matched approver.

Once an expense has been approved, Abacus handles the reimbursement and direct deposits into the employee's bank account. You can sync expenses into accounting software using either cash or accrual method, and custom analysis reports help you identify trends and manage budgets more effectively.

If you own a small business, there's absolutely no need to use a complicated expense tracking solution. In fact, just digitizing and organizing all the receipts can help you manage everything. And nothing does that better than Shoeboxed. Shoeboxed lets you track receipts, mileage and even business cards, without needing any manual data-entry operations.

Just click a picture of the receipt and the app extracts all the information from it.

Receipts can be sorted into common tax categories and instantly archived. The app supports one-click mileage tracking and lets you e-mail generated expense reports in seconds.