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The best calendar app for Mac – The Sweet Setup

How is this different from a calendar and todo app? Not just about productivity, we are about effectiveness. Gain clarity on what to work next Clearly identify your priorities in the midst of the less important tasks. Roles are first class citizens in our tool. Make progress towards your goals You will no longer lose track of your longer term goals.

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See it in action Watch this 2-minute video to understand what Week Plan is about. Focus on importance and reduce urgency Grow an inner sense of what is really important and what is merely urgent. And even though I still use my physical planner, I can write everything I need to do down on this app. It keeps me calm and not overwhelmed. I love using this app.

I really like moments which helps you plan your day ahead and quickly rearrange to dos. Took me a while to work out where to find the desktop version if on mac, go to the mac app store but it is similarly great.

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New assistant feature looks awesome. The day planner is top. I just love getting my day organised with it.

It's a lot of flexibility. The only downside, as with Fantastical, is the price point, but again this just might be worth it for you if you're looking for the most customizable calendar for Mac. Mac applications tend to focus on doing one thing well, which is why Apple computers come with separate email, contact, to do, notes, and calendar applications.

Microsoft's Outlook does not adhere to this philosophy—it's all those things, and more, all at once. If that's what you're looking for, then Outlook might be just right for you. Yes, the ribbon user interface feels more like a Windows app than a Mac one, but heavy users of the Microsoft Office suite might like that even if Apple purists won't.

There are four main views to see your appointments: daily, work week, week, and month. The work week view, which isn't offered by any other tool outlined, is a good example of how work-focused Outlook is. There are some other nice features: A three day forecast, for example. Collaboration is a key focus, and the integration with email and contacts helps with that.

“The best to-do list app” — The Verge.

You can also create templates for appointments, which is useful if you regularly invite people to similar things. Exchange accounts are supported, obviously—Microsoft built the Exchange protocol around Outlook.

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  • But the most recent versions of Outlook for macOS also supports Google Calendar, which was missing as recently as Office This is a very welcome addition. Adding tasks is a little more complicated than other applications we've outlined here: There's no smart entry, for example, which is disappointing. Appointments are created in their own window, but you can still create an event pretty quickly using the tab key. Outlook might not be the first app you think of using for a macOS calendar, but it's worth checking out, especially if you're already an Office user. As great as macOS is, a few missing features make absolutely no sense.

    For example: on Windows you can click the clock to see a calendar. Apple hasn't added anything like this. Enter Itsycal. It's not really a full calendar app, but it's free and makes the default calendar application a lot better. Itsycal lives in the menu bar, where its icon tells you the current date. Click the icon and you'll see a miniature calendar, which is a perfect reference tool.

    You can also set up a global keyboard shortcut for seeing this icon. Below the calendar you'll see your appointments, and you can even use your keyboard to browse dates. You can also quickly add appointments to your calendars from here.

    Fantastical 2

    It's a tiny addition to Apple's Calendar application, granted, but one that makes it a lot easier to see your appointments at a glance. And it's fairly customizable: there's a dark and a light theme, for example, and you can change the icon to include the month and the day of the week. You can also pin the calendar, which is perfect when you need to reference it while writing an email or a memo.

    Try this application out if all this sounds useful to you, because the price is nothing to complain about. Calendar II is a surprisingly complete menubar calendar. You can basically manage your calendar using only this app, even though it functions primarily as a supplement to Apple's Calendar, which it uses for all data.


    You can open the calendar by clicking the menu bar icon or by using a global keyboard shortcut. Adding tasks is quick thanks to natural language processing, and you can view your appointments in a variety of ways. The default puts an agenda view below a monthly calendar, but there are other views offered: year, month, agenda, week, week with agenda, and even the current day. And everything about the application is customizable.